Accounts Payable – Full time position

Smart IP has an immediate opening for an Accounts Payable clerk. The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise.

General duties:

  • Train and become familiar with in house system
  • Update bank reconciliations
  • Some billing work on our in house system required
  • Entering and matching invoices, maintaining and filing all vendor invoices and paperwork
  • Reply to vendor email inquiries and updates
  • Answer payable phone line and phone support when required
  • Review and approve credit and set up new customers
  • Prepare credit notes and adjustments
  • Process credit card payments as required
  • Invoice project billing as directed by Project Managers
  • Work closely and follow up with Project Managers, Service and Sales departments to stay on top of Project status and billing progression
  • Update statutory declarations, insurance certificates for projects
  • Some Collections for installation projects
  • Aged payables report – identify vendors for payment with Controller/CFO and complete cheque runs
  • Preparing cheques for signature, and mailout
  • Reconcile vendor accounts

Additional duties:

  • Bank reconciliations for companies in the group
  • Track un-vouchered PO’s
  • Month end reports (A/R, A/P, cash receipts, cheque register, debit notes)
  • Complete credit references for potential vendors
  • Reconciling of monthly credit card statements
  • Assist in year end reports and T2200 forms

Position requirements:

  • Proactive and able to multi task
  • Strong attention to detail
  • Ability to work well with other departments
  • Ability to work in a fast pace and demanding environment
  • Team player


  • Accounting certificate or related field will be an asset
  • 1 – 2 years in accounting or related field
  • Strong understanding of General Ledger system and Accounts Payable processing
  • Strong organizational, analytical and recording skills
  • Detail oriented
  • Proficient in Microsoft Office suite

We offer full time employment and participation in our group health plan. Salary to be discussed with the qualifying candidates.

Get In Touch

We service clients and locations across Canada with our feet on the street in most major centres. Our technical footprint stretches from coast to coast, and our help desk is available 24/7. One call to our head office support lines will put you in touch with our expert team for all your needs.